Company Secretary Company Secretary
The key Responsibilities of this role are:
- Organizing, preparing agendas for and taking minutes of board meetings and annual general meetings (AGMs, Board Meetings, Audit Committees etc.)
- Convene and service AGMs, take minutes, draft resolutions, and lodge required forms and annual returns with appropriate departments.
- Ensure policies, regulatory, or statutory changes that might affect the organization are up to date and approved by the committee. maintaining statutory books, including registers of members, directors and secretaries; monitoring changes in relevant legislation and the regulatory environment and taking appropriate action; liaising with external regulators and advisers, such as lawyers and auditors; developing and overseeing the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements.
- Coordination of ROC, filing XBRL
- Ensuring that statutory forms are filled promptly, and all necessary documents are prepared and maintained as per statutes.
- Providing members and auditors with notice of meetings.
- Sending Companies House information about appointment or registration of Directors.
- Sending a copy of the accounts to every member of the director's meetings and general meetings.
- Ensuring that people entitled to do so can inspect company records.
- Custody and use of the company seal.
- Preparation and filing of various returns with Stock Exchanges under the new Listing Rules.
- Preparation of various reports like Directors Report, preparation of Annual Report,
- Corporate Governance Report etc.
- Handling Investor related work and dealing with company's RTA
- Arranging Director's training/briefing for newly appointed Directors.
- Complete corporate actions like Dividend/Bonus/M&A etc.
- Informing Directors and Executives of any changes in regulations related to them.
- Evaluating the performance of the Board of Directors.
- Preparation & filing of e-forms/returns under Companies Act.
- Keep track of various legal updates in Companies Act, SEBI regulations and Listing rules and arrange impact analysis.
Location: Aligarh, UP
Legal Fundamentals