Legal Counsel Legal Counsel
Minimum Six Years with a Preference to Ten+ Years of Full Time Working Experience.
Legal Counsel and Executive Assistant
Location: Vadodara
Reporting to: Managing Director (MD)
Job Overview
The Legal and Executive Assistant will provide comprehensive legal and administrative support to the MD, ensuring efficient management of legal matters, regulatory compliance, and day-to-day operations. This role requires a detail-oriented, organized, and proactive individual capable of handling confidential and sensitive information with discretion.
Key Responsibilities
Legal and Secretarial Work:
Regulatory Compliance:
Ensure compliance with intellectual property, regulatory, civil, commercial, and company laws.
Keep abreast of changes in legislation and provide timely updates and recommendations to the MD and relevant departments.
Prepare, review, and file regulatory documents, reports, white papers and responses to consultation papers.
Coordinate and liaise with various government and regulatory agencies to drive the company's interests.
Legal Documentation:
Draft, review, and negotiate contracts, agreements, and other legal documents.
Assist in the preparation and maintenance of corporate records, including board resolutions and minutes.
Liaise with external legal counsel as needed.
Dispute Resolution:
Assist in managing legal disputes, litigation, and arbitration processes.
Prepare case summaries and documentation for legal proceedings.
Executive Assistance to MD:
Administrative Support:
Manage the MD's calendar, schedule meetings, and coordinate appointments.
Handle day-to-day administrative tasks, including email management, travel arrangements, and expense reporting.
Prepare and edit correspondence, reports, presentations, and other documents.
Project Coordination:
Assist the MD in managing and tracking ongoing projects, ensuring timely completion and follow-up.
Facilitate communication and coordination between the MD and other departments.
Organize and maintain files, records, and documentation related to MD's projects and initiatives.
Confidential Matters:
Handle confidential and sensitive information with the utmost discretion.
Assist the MD in matters requiring confidentiality and discretion, including personnel issues and strategic decisions.
Qualifications
Bachelor’s degree in Law, Business Administration, or related field.
Proven experience as a Legal Assistant, Executive Assistant, or similar role.
Strong knowledge of regulatory, civil, commercial, and company laws.
Excellent organizational and time-management skills.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to work independently and handle multiple tasks simultaneously.
High level of discretion and confidentiality.
Key Performance Indicators (KPIs)
Legal Compliance: Timeliness and accuracy in managing regulatory filings and compliance matters.
Document Management: Quality and timeliness of legal documentation and contract management.
Administrative Efficiency: Effective management of the MD’s calendar, travel, and expenses.
Project Coordination: Timely completion and follow-up on projects and initiatives.
Confidentiality: Handling of sensitive information with discretion and professionalism.
Working Conditions
Full-time position based in Vadodara.
Occasional travel may be required.
Legal Fundamentals